Project schedule provides a tracking mechanism for your project delivery.
Once the key work packages, deliverables and milestones have been defined, project schedule can be created. Project schedule include activities, tasks and their dependencies, resource information and resource assignments. Project schedule can be prepared in different format and levels to represent clear point of responsibility. Keep it simple and understandable by each lead or the assigned resource. Each activity and associated deliverable should have a single point of responsibility. Going into too much details to define tasks, may not be necessary. Do it to a point at which an assignment or responsibility can be defined.
Once the project schedule has been completed, updated, approved and base-lined, the schedule milestones information should be kept in sync with the milestones timeline. Focus your attention on the deliverables and the desired outcome, look ahead and watch for signals (threats and opportunities) and respond appropriately. Every effort should be geared towards the successful completion of the deliverables and the desired outcome.
The key components of a project schedule include:
- Gantt chart: includes activities and tasks by process group or phase, start and end dates, deliverables, dependencies, and the project critical path that needs to be watched at all times to anticipate any slippage in the project schedule.
- Resource schedule: includes resource name, type, availability and rate.
Figure 34 shows a sample project schedule, the Gantt chart, created using Microsoft® Project.
Figure 34 – Sample Project Schedule
Notes on abbreviated columns:
Pre => Predecessor
MO => Mandatory/Optional
This is a sample project schedule.